This is a general checklist covering the conveyancing process for the sale of real estate. It will not cover every situation and should only be used as a guide for discussions with us as your solicitor. The list below also is an indication of the work we will be undertaking on your behalf.
Certificate of Title check
preparation of vendors statement
preparation of contract
mortgagee details and arrange discharge
deposit - notice of release plus transfer confirmation
ensure conditions of contract are fulfilled by parties by the due dates
review adjustments statement
preparation of vendors settlement statement
payment of outstanding rates and taxes prior to settlement
attend and complete settlement
calculate costs and disbursements
send notice of disposition to authorities
ongoing liaison with purchaser's conveyancer
confirmation of registration of transfer
CONVEYANCING INSTRUCTIONS - SALE
Please provide us with these details in this instruction sheet via email or in hard copy.
As per the Law Institute of Victoria guidelines we will submit a cost disclosure statement and a cost agreement to officially start the process.
PERSONAL DETAILS
Name (As registered on the Certificate of Title):
Address:
Telephone:
Mobile:
Email:
Dates of Birth:
THE PROPERTY
Address of property being sold:
Vacant possession?
Or Subject to Lease?
Freehold or Leasehold?:
If Leasehold – Managing Agent Details:
WE REQUIRE A COPY OF LEASE/TENANCY AGREEMENT
Is it an auction or private sale?
Chattels: Any specific exclusions or inclusions -
Council Rates: - Municipality:
Water Rates:-
Owners Corporation fees:
Owners Corporation Levy fees:
Is Land Tax applicable?
Owners Corporation Manager (if applicable):
Owners Corporation address:-
Telephone:
Facsimile:
Gas connected? Provider ?
Electricity connected? Provider ?
Water connected? Provider ?
Sewerage connected? Provider ?
Telephone connected? Provider ?
Is there an outstanding fee still to be paid apart from Quarterly Drainage charges and Parks charges:-
Have any building works been carried out in the last 7 years?
If yes we will require Building Certificate, Occupancy Permit, and Certificate of Insurance.
Are there any outstanding notices? Eg. Fencing notices, demolition etc …………………….
Are there any discrepancies in the Title measurements that you are aware of?
ESTATE AGENTS DETAILS:
Name:
Address:
Tel:
Fax:
Email:
MORTGAGE?
Is there a mortgage/or mortgages on the property?
Details of Mortgagee:
CERTIFICATE OF TITLE:
Volume:
Folio Nos:
Where is the original Certificate of Title held?
Hundred points of ID
(Verifiable certified (by a lawyer with a contact number) copies of passport, driving licence and a utility bill in your name with current addresses)
NOTE – You can scan and email us the documents to start the process and original must be posted.
How did the client hear about us?
FUTURE ADDRESS/ FORWARDING ADDRESS
Quote: Our fees plus GST plus *disbursements including costs for documents and certificates required for the Section 32 Vendors Statement.
*Approximately $300.00 plus another $150.00 if there is an Owners Corporation involved.
Contact us for more information
Dinesh Weerakkody LLB; PDLP Barrister & Solicitor (An Australian Legal Practitioner) An Australian Migration Agent (0742843)
Oates Rennick & Associates
4 Burwood H’way Burwood, VIC 3125, Australia MOB +61 425725570 TEL +61 3 98086367 FAX +61 3 98082243 DX 32503 BURWOOD EM:
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Property (Conveyancing) 
